Ministry Council Minutes February 21, 2011
27 Mar 2011 Leave a Comment
FIRST TRINITY LUTHERAN CHURCH
Ministry Council Meeting – Regular Session
Monday, February 21, 2011
At Kim Kwietnewski’s Home
Attendance:
Present: Pastor Whited
Leo Figini – Secretary Excused: Jim Passage – Vice President
Jon Morris – President
Jenny Cascio
Kim Kwietniewski
Marlene Carr – Treasurer
Joel Rockensuess – Member at Large
DEVOTIONS:
The meeting was opened at 7:00 PM with devotions by Joel Rockensuess
APROVAL:
A motion was made by Jenny Cascio and seconded by Kim Kwietniewski to accept the January 10, 2011 Ministry Council Minutes as presented with one correction changing the time of that meeting to 6:30PM from 7:00 PM. Motion was accepted and passed unanimously as modified.
PASTORS REPORT:
- See attached
FINANCIAL REPORT:
Weekly giving is under budget by 12.72% as of the end of January. However, giving was strong the first two weeks in February and we are now under budget by 6.08%
- Net income for January is $4982.10.
- Received $12995.60 towards the Capital Campaign in January. This brings the total received as of 1/31/11 to $176195.43 which is about 33% of the total amount pledged.
- Ameritrade account balance as of 1/31/11 is $114004.78.
- A member of our congregation has stepped forward and is willing to loan us $50000 to pay off the balance of the mortgage for 193 Glenhurst. Terms would be 0% interest for 5 years. Monthly payments would be $833.34. This option would put us over budget by about $4000 for 2011. We could budget properly in future years. By accepting this offer, we would save the interest of 5.25% plus about 11 to 12 years worth of payments. This option would be considered a refinance and would not need congregation approval. I would like the approval of the Ministry Council to accept this offer and proceed with paying off the current loan with LCEF and setting up the new load and repayment schedule.
Respectfully submitted,
Marlene Carr
Treasurer
A motion was made by Jon Morris and seconded by Joel Rockensuess to accept the offer of $50000 on loan at 0% interest for 5years to pay off the remaining balance on 193 Glenhurst. Motion accepted and passed unanimously.
OLD BUSINESS / UPDATES:
- The LBM contracts were signed last week. All work is in progress.
- Every Tuesday morning a meeting is held with all contractors at church. All work seems to be on schedule at this point.
- Estimated completion date is around Easter.
NEW BUSINESS:
- A call committee will be developed for the High School and young adult Ministries Director.
- A nominating committee will be established for the open positions on the Ministry Council.
- Ministry Council suggested that we receive reports from the pre-school starting next school year.
- Discussions took place with regards to policy and procedures for Head tellers and counting teams, Sunday school staff, and communion assistant’s, ushers, confirmation instruction.
- Discussions will be held with the EMT at our spring meeting to establish what policy and procedures should be in place for these positions.
Motion to adjourn by Joel Rockensuess and seconded by Kim Kwietniewski. Motion passed.
CLOSING PRAYER:
Jonathan Morris
Respectfully Submitted,
Leo Figini
Ministry Council Secretary
Next Meeting is Monday, March 14th at Jim Passage’s Home
Ministry Council Minutes January 10, 2011
27 Mar 2011 Leave a Comment
FIRST TRINITY LUTHERAN CHURCH
Ministry Council Meeting – Regular Session
Monday, January 10, 2011
At Joel Rockensuess’ Home
Attendance:
Present: Pastor Whited Jason Christ – Attract
Marlene Carr – Treasurer Mary Lou Hartnett – Care
Jenny Cascio – Member at Large Sue Steege – Transform
Leo Figini – Secretary Dick McKie – Serve
Kim Kwietniewski – Member at Large Tim Hartnett – MOM
Jonathan Morris – President
Jim Passage – Vice President
Joel Rockensuess – Member at Large
DEVOTIONS:
The meeting was opened at 6:30 PM with devotions by Leo Figini
APPROVAL:
Motion by Joel Rockensuess, second by Kim Kwietniewski to accept the minutes of the December 13th, 2010 Ministry Council meeting. Motion passed and approved unanimously.
EMT REPORTS:
Preliminary Reports from Pastor and the EMT were presented and approved with some corrections.
- Final Reports will be included in Congregational Meeting Packet.
- Jason Christ reported that he will be Redesigning the First Trinity Web site within thirty days.
- Mary Lou Hartnett announced that Pastor Streufert will be retiring from Individual Care Ministry.
- Sue Steege discussed the Director of H.S. and Young Adult Ministry position and the need to continue it next year. She recommended the MC consider making it a full time position.
FINANCIAL REPORT:
First Trinity Lutheran Church Treasurer’s Report January 10, 2011
- Weekly Giving ended the year at $37,179.00 under budget.
- We ended the year with a net income of $7,717.29
- SCRIP card inventory was completed. The value of the inventory less the increase for the holiday season is $7,140.15. This amount is not material enough to warrant a change to the current carrying value of the inventory which is $7,000.00
- Balance sheet is still showing some negative numbers representing designated funds that have been overspent. Kathy Passage and I are working to clean this up before statements are published for the voter’s meeting if possible.
- The contra fund is not adjusted yet. Kevin Cross is reviewing the information I sent him and hopefully we can have this adjusted before the statements are published.
- Per the request of the CPA firm that reviews are financial statements, we have added a password to Kathy Passage’s log in for our financial software and the Treasurer now has a log in. Others with access are Kevin Cross, Assistant Treasurer and Tim Hartnett.
- Would like to see “Shelia’s Fund” on the balance sheet changed to “Adoption Fund” to more accurately describe what the fund is for.
- 2011 Proposed Budget is being sent under separate cover.
- SCRIP card inventory was completed. The value of the inventory less the increase for the holiday season is $7,140.15. This amount is not material enough to warrant a change to the current carrying value of the inventory which is $7,000.00
Respectfully Submitted, Marlene Carr
OLD BUSINESS / UPDATES:
Capital Campaign / Building Committee Update:
- LBM costs forthcoming for the renovations to the basement.
- The contract will be ready to vote on at the January 29th voters meeting.
- Elections, June 2011
- Tellers and Counting Team tabled until the February MC meeting.
Director of H.S. and Young Adult Ministry:
- Discussions took place regarding the need to continue next year with this program. The MC made a motion to recommend to the congregation, that we extend a call for the position of Director of H.S. and Young Adult Ministry. A motion was made by Kim Kwietniewski and seconded by Marlene Carr to accept the recommendation from the EMT. The motion was passed unanimously.
- This position will add an additional $15000 to the 2012 Budget.
The Lutheran Church Missouri Synod constitutional Amendment Ballot was signed and mailed to St. Louis as instructed. Attached.
NEW BUSINESS:
Coordination of the January 29th voters’ Assembly Meeting.
- Final packets with all reports to be assembled within the next two weeks.
CLOSING PRAYER:
Jonathan Morris
Respectfully Submitted,
Leo Figini
Ministry Council Secretary
Next Meeting is Monday, February 21st at Kim Kwietniewski’s Home
Ministry Council Minutes December 13, 2010
27 Mar 2011 Leave a Comment
Ministry Council Meeting – Regular Session
Monday, December 13, 2010
At Leo Figini’s House
FIRST TRINITY LUTHERAN CHURCH
Attendance:
Present: Excused: Pastor Whited
Marlene Carr – Treasurer
Jenny Cascio – Member at Large
Leo Figini – Secretary
Kim Kwietniewski – Member at Large
Jonathan Morris – President
Jim Passage – Vice President
Joel Rockensuess – Member at Large
DEVOTIONS:
The meeting was opened at 7:00 PM with devotions by Jenny Cascio
APPROVAL:
Motion by Jenny Cascio, seconded by Marlene Carr to accept the minutes of the October 18, 2010 Ministry Council Minutes as presented. Motion approved and passed unanimously.
NO PASTOR’S REPORT:
FINANCIAL REPORT:
First Trinity Lutheran Church Treasurer’s Report December 13, 2010
- Giving is currently about $37,000 under budget as of November 30, 2010.
- We are currently showing a net income of $6,820.33.
- The LCMS Foundation account has been added to the balance sheet. The offset to this is the scholarship fund. The two accounts do not equal because we need to withdraw $2,924.70 from the LCMS Foundation account for scholarship funds previously distributed. I know another request is being made so I will request the withdrawal at that time.
- Completed the audit of the SCRIP cards with Bekah Freed. I will determine the value of the inventory to determine if the inventory cost we are carrying on the books is reasonably correct. We currently carry an inventory cost of $7,000.00
- Still need to adjust GL# 2360 Contra-Funds & Memorials. I will work with Kathy Passage to correct this by year end and keep it current going forward.
- TD Ameritrade account now has a value of $108K as of November 30..
- The LCMS Foundation account has been added to the balance sheet. The offset to this is the scholarship fund. The two accounts do not equal because we need to withdraw $2,924.70 from the LCMS Foundation account for scholarship funds previously distributed. I know another request is being made so I will request the withdrawal at that time.
Statement was not received in time to post to the financial statements.
- EMT’s have received their budgets. I have asked that they return their 2011 budgets to me by December 15.
- Continue to recommend that the EMT’s and M.O.M. curtail their spending because of the predicted shortfall of budget income.
Respectfully submitted,
Marlene Carr Treasurer
OLD BUSINESS / UPDATES:
Discussions took place regarding the renovations project. Taking into consideration the amount of pledges to date, what is the sequence of events to facilitate securing the house next door, basement renovations which should include the direction the building committee needs to take and a proposal ready to present to the congregation at the end of January. Congregational approval is needed to enter into a signed contract with LBM to start work.
- Parking lot and elevator considerations as well as financing options.
NEW BUSINESS:
Discussions took place regarding volunteer positions in the church with members and non-members. Should certain functions and responsibilities require volunteer’s to be members of FT or can attendees who are not members participate in these functions in the same capacity as members.
- We would ask the EMT to consider their views and if constitutional changes are required specifying specific requirements with regards to serving communion, lead tellers and counters or any position requiring access to the building and the security codes.
- Elections for new Ministry Council members are in June 2011. We need to form a nomination committee in January to recommend candidates for the President, Secretary and one member at large position.
- The next voter’s meeting is on Saturday, January 29th at 10AM.
CLOSING PRAYER:
- Jon Morris closed the meeting with prayer. Next scheduled meeting is Monday, January 10, 2011at 7PM at Joel Rockensuess Home.
Respectfully Submitted,
Leo Figini
Ministry Council Secretary
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